How to Say You Are Available Anytime for an Interview?

how to say you are available anytime for an interview

Landing a job interview can be a significant milestone in your career search, but sometimes the scheduling process can create unnecessary stress. It is crucial to present yourself as available and flexible to increase your chances of securing an interview. This article will discuss the best practices on how to express that you are available anytime for an interview.

Understanding the employer’s perspective can help you formulate a response that demonstrates your eagerness to participate in an interview. Keep in mind that interviewers have busy schedules and may need to coordinate with multiple candidates. Being open to various times and dates not only makes their job easier but could also positively impact the impression they have of you.

When discussing your availability, there are certain considerations to keep in mind. Clearly articulating your open schedule in a concise manner without sounding desperate is essential. Avoiding common pitfalls and using example answers can ensure you effectively convey your flexible availability to an employer.

Key Takeaways

  • Present your availability for interviews in a concise and flexible manner
  • Be mindful of the employer’s needs and coordinate your schedule accordingly
  • Learn from example answers to avoid common pitfalls and effectively convey your availability

Understanding the Employer’s Perspective

When communicating that you are available anytime for a job interview, it is crucial to consider the employer’s perspective. This perspective helps you respond more effectively and professionally.

A job candidate in business attire, shaking hands with an interviewer across a desk. The candidate's expression is eager and attentive, conveying readiness to engage. The room is well-lit and professional, suggesting a formal corporate environment.

Reading the Situation

One of the most important things to do is understand the situation you are in. Each interview process, whether a preliminary interview or a regular one, is unique. Hiring managers and recruiters have specific expectations based on the nature of the job and the organization. Thus, it is vital to analyze cues from the recruiter, the job posting, and any communication to determine the appropriate tone and language while expressing your availability.

Assessing the Need for Flexibility

Another critical aspect is to assess whether the employer expects flexibility from the candidates. Keep in mind that hiring managers and recruiters may view candidates who can adapt their commitments to attend interviews more favorably. However, try to strike a balance between showcasing your flexibility and respecting your other obligations.

When communicating your availability for an interview, take note of various factors. These factors include the hiring manager’s schedule, deadlines for filling the position, and the organization’s time zone, if the job location is different from where you live.

An image showing a candidate adjusting a wall calendar, with various time slots marked out, symbolizing the candidate's proactive approach to managing a flexible schedule. The candidate's focused gaze on the calendar and a phone in hand suggests they are ready to adapt to the employer's scheduling needs.

How to Express Your Availability

During the Interview

During the first interview, expressing your availability for a second requires a combination of good communication and enthusiasm. When the interviewer asks about your availability, respond confidently and provide specific details of your schedule. It is important to show your initiative and willingness to adjust your schedule according to their needs. However, don’t make false or exaggerated claims about your flexibility.

Be prepared for the possibility of a phone interview, as it allows the interviewer to assess your communication skills and gauge your enthusiasm for the position. If a phone interview is conducted, ensure you maintain the same level of professionalism and eagerness to showcase your skills as you would in an in-person interview.

An interview in progress with a candidate confidently discussing their schedule with a hiring manager. The candidate is presenting a planner or digital calendar, which is partially visible to the viewer, indicating specific available dates and times. Their body language is open and engaging, suggesting a willingness to negotiate times.

In Your Job Application

In your job application, it’s crucial to communicate your interview availability clearly and concisely. Include details about any existing commitments that may affect your schedule. Carefully read the job posting to understand the preferred format for presenting this information.

While filling out your application, pay attention to the specific paperwork required and follow its instructions appropriately.

In Your Interview Confirmation Email

Sending an interview confirmation email demonstrates professionalism and eagerness for the position. Including a brief interview availability email template can be helpful for organizing your thoughts and ensuring you convey all necessary information.

When crafting your interview confirmation email, be clear and concise. Mention your availability for the interview, along with any potential conflicts. If you need to reschedule, respectfully ask for an alternative date and time while expressing your continued interest in the position.

A professional yet approachable candidate sitting at a desk, drafting an email on their computer. The candidate's expression is focused emphasizing the key point of confirming the interview time.

Considerations When Discussing Availability


Being honest about your availability is crucial when scheduling interviews. Clearly state any specific time constraints or preferences you have, but also emphasize your willingness to be flexible. This approach demonstrates respect for both the interviewer’s time and your own commitments. If you have other interviews, balance your schedule to accommodate each opportunity.

Respecting Your Other Commitments

Aside from other interviews, you must also consider your existing commitments to your current employer, family, and any other obligations. When communicating your availability, take into account these commitments to avoid scheduling conflicts. This may involve coordinating with your current employer to ensure they are aware of your plans and discussing your personal schedule with family members.

A respectful and earnest conversation between a candidate and their current employer, where the candidate is requesting time off for an interview. The image captures the candidate’s assertive yet considerate demeanor, perhaps in the act of handing over a written time-off request, highlighting the importance of honesty and respect for current commitments.

Remaining Assertive

It’s important to remain assertive when discussing your availability for an interview. While showcasing your flexibility is essential, you also need to make sure your preferences and limitations are acknowledged. By clearly stating your preferred interview times and respectfully addressing any concerns, you will maintain a professional tone and convey confidence in your candidacy.

Common Mistakes and How to Avoid Them

Assuming All Employers Value the Same Thing

One common mistake when expressing your availability for an interview is assuming that all employers prioritize or value the same thing. It’s important to tailor your communication to match the company’s culture and values. For instance, a startup may appreciate a more casual, flexible approach, while a corporation may value formality and adherence to a given schedule.

To avoid this mistake, research the company before reaching out, and gauge their values accordingly. Address the specific requirements of the job posting. If a company emphasizes punctuality or schedules, make it clear that you’re able and willing to accommodate their timetable.

An image of a candidate in a reflective moment, with a notepad, where they are reviewing their schedule and availability. This visual would encourage readers to consider their unique circumstances before declaring their availability.

Conveying Your Availability While Currently Employed

When you are currently employed but seeking new job opportunities, it can be challenging to express your availability for interviews without jeopardizing your current position or raising suspicions. However, being clear in communicating your openness can help mitigate these concerns. Here are some tips to convey your availability while maintaining professionalism.

A candidate stepping outside to take a call regarding a job interview. The scene is set in a way that the candidate appears to be taking a break from work, ensuring their privacy and professionalism.

First, assess your current work schedule and identify times when you could potentially be available for interviews. Consider days of the week or specific hours when your workload is lighter, or you have more flexibility in managing your commitments. This way, when employers or recruiters inquire about your availability, you can provide them with a clear and concise response.

For example, you could say, “I am generally able to attend interviews on Mondays and Wednesdays between 10 am and 2 pm, as these are typically my most flexible times during the week.” Mentioning specific days and time frames portrays your willingness and commitment to the interview process, without raising any red flags in your current workplace.

While being transparent about your employment status in the job search process, make sure also to be respectful of your current employer’s time and resources. It is best to avoid using company time or resources for interviewing or communicating with potential employers. Ensure that you schedule interviews during your personal time, such as breaks or outside of your work hours.

In some cases, you may need to request a day off or a few hours off from your current job to accommodate an interview. To maintain a neutral tone without divulging too much information, you can simply state that you have a personal appointment to attend.

Matching Your Availability to the Employer’s Needs

One of the key aspects of job hunting is effectively communicating your availability for an interview. Hiring managers often have tight schedules, and candidates need to understand the importance of matching their availability with the employer’s needs.

a candidate and interviewer coordinating schedules, with both parties looking at a calendar. The image highlights the cooperative effort to find a mutually agreeable interview time.

To begin with, assess your current commitments, and make a list of the times when you are available. Be honest about your availability and consider any factors that might impact your interview scheduling, such as existing work hours or personal appointments.

When discussing your availability with hiring managers, remember that flexibility is crucial. Be prepared to adjust your schedule if needed, but also ensure you make your limitations clear. It is generally better to share a range of dates and times you are available to accommodate any changes in the workplace or the hiring manager’s calendar.

If the employer requires a specific time that is not convenient for you, be proactive in offering alternatives. For example:

  • Suggest different days or hours when you can be available for an interview.
  • Offer to conduct the interview remotely via phone or video conference, if that is a feasible option for both parties.

In any case, always be respectful of the hiring manager’s time, and express your willingness to work with their schedule. While it is essential to be flexible, do not make false promises or agree to interview times that you know you cannot attend.

Be HonestList times when available, be upfront about limitations.“I am available on weekdays after 4 pm.”
Be FlexibleOffer to adjust the schedule, suggest remote interviews.“If not convenient, I can also do a video conference call.”
Table: Matching Your Availability to the Employer’s Needs

Hiring managers appreciate a candidate who is proactive, responsive, and considerate of their needs. By matching your availability to the employer’s requirements and maintaining open communication, you significantly increase your chances of being considered for the position.

Example Answers on Declaring Availability

In the hiring process, it is common for interviewers to ask about your availability for an interview. To show that you are flexible and willing to work with their schedule, you may want to say that you are available anytime. In this section, we will provide some example answers and tips on how to convey your availability in a clear manner.

A hopeful candidate practicing their response, suggesting preparation for answering questions about availability.

One way to express your availability is by being direct and to the point. For example:

“I am happy to accommodate your schedule and can attend an interview at any time that works best for you.”

Another approach is to emphasize your enthusiasm for the opportunity:

“I am very excited about this position and I am available for an interview at your earliest convenience.”

If you have specific time frames in which you are more available, you can also mention that while still maintaining flexibility:

“I am generally available during weekdays between 9 am and 5 pm, but I am always willing to adjust my schedule to fit yours.”

It is essential to avoid sounding desperate or too eager, which may come across as unprofessional or even lead to being taken advantage of. Maintain a confident and neutral tone, such as:

“I am ready to discuss the position further at a time that is convenient for both of us.”

In some cases, interviewers might ask about your availability in a more indirect manner through common interview questions. For example, they might ask how you handle competing priorities or how you manage your time. In these instances, it’s important to showcase your time-management skills and adaptability while subtly conveying your flexibility for interview scheduling.

By providing an example answer that demonstrates your ability to juggle multiple tasks effectively, you are indirectly signaling your availability:

“In my previous role, I frequently managed multiple projects with tight deadlines. I found that a well-organized calendar and prioritized to-do list helped me stay on track and ensure that all tasks were completed on time. This approach allows me to be flexible and available for new opportunities, such as interviews.”

The goal is to tailor your response to the specific circumstances and demonstrate your eagerness to participate in the interview process.


In their job search journey, a candidate might need to express their availability for an interview effectively. Many employers appreciate candidates who show flexibility and eagerness, which can set them apart from the competition.

A female candidate shaking hands with the interviewer at the end of a successful interview. The candidate has a subtle smile, and the interviewer looks pleased, symbolizing a well-received discussion about availability.

One effective approach for displaying availability is by tailoring the language used in an email or cover letter. Phrases such as:

  • “I am available at your earliest convenience”
  • “I am flexible with my schedule and can accommodate”
  • “Please let me know your preferred time and date, and I will make it work”

..demonstrate a willingness to work around the employer’s schedule.

Additionally, being responsive and proactive in communications further enhances the impression of eagerness and reliability. This includes replying to emails promptly and offering alternative time slots if necessary.


  • Keep a polite, professional tone
  • Show enthusiasm for the opportunity
  • Be accommodating to the employer’s schedule, but also consider personal commitments

By following these guidelines, a candidate can successfully convey their availability for an interview, increasing their chances of securing the desired job opportunity.

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