Is It OK to Reschedule an Interview?

is it ok to reschedule an interview

Job interviews are a crucial part of the hiring process, and many candidates wonder if it is acceptable to reschedule an interview. The answer depends on the circumstances surrounding the request, the potential impact on the hiring process, and how the request is communicated. It is important to weigh these factors carefully before making a decision to avoid jeopardizing the opportunity.

There are various reasons why someone might need to reschedule a job interview, such as a sudden illness, family emergency, or a conflict with their current job. It is essential to handle such situations professionally and courteously, keeping the lines of communication open with the employer to preserve the chance of securing the position.

Key Takeaways

  • Rescheduling an interview can be acceptable if the circumstances are genuine and communicated professionally.
  • Handling emergencies and any conflicts with a current job in a polite manner is crucial during the rescheduling process.
  • Rearranging a new interview date promptly and ensuring proper follow-up demonstrates a commitment to the opportunity and can minimize the impact on the hiring process.

When to Reschedule a Job Interview

There are certain circumstances under which rescheduling a job interview is valid and reasonable. The important thing is to assess your situation and ensure your reasons for rescheduling are genuine. Below are some common scenarios where it is acceptable to reschedule an interview.

Scheduling Conflicts: Sometimes, interviewees might find themselves double-booked or facing an unforeseen event that conflicts with the interview time. In these cases, it is appropriate to ask for a reschedule, provided it is done well in advance and accompanied by a proper explanation.

Family Emergency: Unpredictable family emergencies, such as a sudden illness, accident, or death, can necessitate the immediate attention and presence of the interviewee. In such instances, interviewers typically understand the need to reschedule, as long as clear communication is established.

Illness: If you are not feeling well or have contracted a contagious illness, it is wise to reschedule the interview. Attending the interview while unwell could affect your performance, leave a negative impression, and even put the health of the interviewer at risk. Notify the interviewer promptly and explain your condition, so they can accommodate your request for a new date.

While these are some of the acceptable reasons to reschedule an interview, keep in mind that your professionalism and communication can significantly impact the outcome. Be respectful, provide adequate notice, and ensure that your reasons are truthful. Using a confident, knowledgeable, neutral, and clear tone when discussing the rescheduling will help maintain your credibility and keep the lines of communication open with your potential employer.

How to Reschedule an Interview

Rescheduling an interview can be a crucial step in maintaining a professional image while dealing with unforeseen circumstances. Here are some guidelines on how to approach the process.

Firstly, make sure to contact the interviewer or the company as soon as you know you need to reschedule. Prompt communication shows respect for their time and helps minimize the inconvenience caused by the change in plans. You can either use email or a phone call to notify them.

When sending an email, use a clear and concise subject line, such as “Request to Reschedule Interview for [Your Name].” In the body of the email, start by apologizing for the inconvenience and briefly explain the reason for the reschedule request. Be polite and express your understanding of their busy schedule. Then, offer a few dates and times at which you would be available for the rescheduled interview. Close the email with a formal sign-off, such as “Sincerely” or “Best regards,” followed by your name and contact information.

Woman has to reschedule a job interview because of an accident

In the case of using a phone call to reschedule, be prepared with your availability and reasons for rescheduling before you make the call. Speak confidently and clearly, demonstrate politeness, and convey your information in a concise manner. Ensure you thank them for their understanding.

Whether you communicate through email or phone, always show appreciation for the opportunity to interview and for their consideration in accommodating your request. This helps maintain a positive impression and shows that you value the interview process.

To summarize, when rescheduling an interview:

  • Act promptly and notify the interviewer or company as soon as you know you need to reschedule
  • Use either email or phone to communicate your request
  • Be clear, concise, and polite in your communication
  • Offer alternative dates and times for the rescheduled interview
  • Express appreciation for the opportunity and their understanding

Following these guidelines will help ensure a smooth and professional experience when rescheduling a job interview.

Polite Way to Reschedule an Interview

Rescheduling an interview can be a nerve-wracking experience, but it is important to handle the situation professionally and with confidence. One should begin with apologizing for any inconvenience the rescheduling request may cause. It is important to take responsibility for the need to reschedule and to convey sincerity in the apology.

Providing ample notice is crucial in demonstrating respect for the interviewer’s time. The sooner they are informed about the rescheduling request, the more likely they are to accommodate the change. Additionally, offering a specific reason for the request can help establish credibility and demonstrate professionalism.

When requesting a new interview date and time, it is important to remain flexible and consider the needs of the interviewer. Providing a range of options can make it easier for the interviewer to find an alternative time that works for both parties. If an interviewer suggests a new date and time, it’s essential to promptly confirm the rescheduled meeting to solidify the new arrangement.

Clear communication is key when rescheduling an interview. Ensure all relevant details, such as the reason for rescheduling and alternative dates and times, are included in the initial email or phone conversation. This shows thoroughness and attention to detail, traits valued in a potential employee.

In summary, to reschedule an interview in a polite and professional manner, one should apologize, provide ample notice, be flexible with new scheduling options, and communicate clearly and professionally. By doing so, candidates can maintain their credibility and demonstrate their commitment to the job opportunity.

Communicating Your Reason

When deciding to reschedule an interview, it’s essential to communicate your reason clearly and confidently. Be truthful in your explanation, as honesty will allow the interviewer to understand your situation better and be more likely to accommodate your request for a new date.

There are various reasons to reschedule a job interview. Some common reasons for rescheduling include illness, family emergencies, or scheduling conflicts arising from other priorities. Regardless of the specific reason, it’s important to be genuine and keep in mind that you’re not the first candidate to request an interview reschedule.

When communicating your reasons for rescheduling, provide just enough detail to help the interviewer understand the situation. Avoid oversharing personal information, as it is not necessary and could potentially hinder your chances of rescheduling successfully. Remember to remain neutral and clear in your tone, as this will convey a sense of professionalism and respect to the interviewer.

In conclusion, when you need to reschedule an interview, be honest, clear, and concise in your communication. Be ready to provide a legitimate reason and don’t be afraid to ask for a new date. This approach will demonstrate your commitment to the job opportunity and leave a positive impression on the interviewer.

Handling Emergencies

Everyone faces emergencies at some point in their life, and it is understandable that these scenarios can disrupt planned events, such as job interviews. When dealing with a sudden health issue or family emergency, prioritizing personal well-being is crucial.

In such situations, it’s important to communicate your situation to the interviewer as soon as possible. Most employers are empathetic towards genuine emergencies and will usually be open to rescheduling the interview. It’s essential to mention the reason for your unavailability without going into too much detail. Being honest and transparent helps build trust with the interviewer and conveys your professionalism in handling unforeseen circumstances.

When dealing with a personal health crisis, make sure to inform the interviewer as soon as you believe you might be unable to make the scheduled meeting. It is important to prioritize your health and recovery. Employers typically appreciate candidates who prioritize their well-being and are responsible enough to address any conflicts with their schedules.

Woman has to cancel or reschedule her interview becuse of illness

In the case of a family emergency, the same approach applies. Communicate promptly and clearly that you are unable to attend the interview due to a family-related issue. Employers will likely appreciate your commitment to your family and your ability to manage difficult situations responsibly.

In all instances, when contacting the employer, remember to:

  • Notify them as soon as you’re aware of the emergency
  • Provide a clear explanation without divulging excessive personal information
  • Request a reschedule rather than cancellation, if possible
  • Show appreciation for their understanding, flexibility, and any accommodation offered

Handling emergencies effectively is a delicate balance between managing your personal situations and continuing to show commitment to the prospective job opportunity. By being respectful, professional, and transparent, you are more likely to receive a positive response from the interviewer, creating an opportunity to reschedule your interview and continue your job search without any major setbacks.

Rearranging a New Interview Date

Rescheduling an interview can be a necessary step in the job-seeking process for various reasons. When considering whether it is appropriate to reschedule an interview, one must be confident and knowledgeable about the entire process. In this section, we will discuss some key points to keep in mind when rearranging a new interview date.

It is important for candidates to remember that requesting a schedule change is not unusual, and it should be communicated in a clear, neutral tone. When a candidate decides to reschedule an interview, the first step would be to promptly contact the interviewer or human resources representative. They should explain the reason for the request and express their continued interest in the opportunity.

Once the request is made, it is up to the employer to confirm if a new date and time can be arranged. Candidates should remain flexible and be prepared to offer multiple possible dates and times for the newly rescheduled interview. Being proactive in providing options demonstrates commitment to the position and respect for the employer’s time constraints.

During the process, it is crucial for candidates to maintain open lines of communication with the interviewers. To ensure that both parties are on the same page, the candidate should seek written confirmation of the new date and time. This can be done via email or any other form of official correspondence that the company may prefer.

In conclusion, candidates should approach rescheduling an interview with confidence and clarity by being proactive, providing multiple options, and maintaining communication with the employer. Following these guidelines will ensure a smooth and professional process, ultimately leading to a successful new interview date.

Tips on Follow-Up

Rescheduling an interview can be a stressful situation, but with proper follow-up and communication, it can be handled in a way that maintains a positive impression on the hiring manager. Here are some tips on how to effectively follow-up after rescheduling an interview.

1. Express your appreciation for the opportunity: Ensure that you emphasize your gratitude for the chance to interview. This shows the hiring manager that you genuinely appreciate their time and remain committed to the opportunity.

2. Offer a valid reason for rescheduling: It is crucial to provide a legitimate reason for requesting a change in the interview schedule. This instills confidence in the hiring manager that the rescheduling request is not due to a lack of commitment or interest in the job opportunity.

3. Suggest alternative dates or times: By taking the initiative to suggest new interview dates or times, you demonstrate your commitment to the hiring process and your dedication to making the interview work. Ensure that these proposed dates and times are realistic and practical for both parties.

4. Maintain professionalism: Upholding your demeanor and tone as confident, knowledgeable, and neutral can significantly impact the hiring manager’s attitude towards your rescheduling request. Ensure that your communication is clear and concise while providing all the necessary information for the rescheduling process.

5. Follow up in the appropriate manner: While some hiring managers may prefer email, others may prefer a phone call. It is essential to follow up in a manner that aligns with the hiring manager’s communication preferences, as it demonstrates your attentiveness and consideration for their preferences.

6. Keep in mind the hiring process timeline: Be aware of any deadlines or timelines in place for the hiring process. If your rescheduling request might affect these dates, discuss this with the hiring manager and ensure that you are not causing any inconvenience or delays.

By taking these factors into consideration, you can maintain a positive relationship with the hiring manager and successfully navigate the process of rescheduling an interview.

Handling Current Job Conflict

One common challenge many candidates face when scheduling an interview is handling potential conflicts with their current job. It is crucial for candidates to navigate this delicate situation with professionalism and tact to maintain a positive relationship with their current employer while also pursuing new career opportunities.

In some cases, candidates may be able to find a time outside of their work hours to schedule an interview, such as early mornings, evenings, or lunch breaks. This allows them to minimize disruption to their current work obligations. However, if a conflict does arise, it is essential for the candidate to be honest and transparent with their potential new employer.

A candidate can explain their current job situation briefly while expressing a strong interest in the new opportunity. It is important for the candidate to emphasize their commitment to their current employer and their desire to resolve any scheduling conflicts in a way that respects both parties’ needs.

If rescheduling the interview is necessary, candidates should provide alternative dates and times that would work better for their schedule. This demonstrates flexibility and a willingness to collaborate with the potential new employer. When providing alternative options, candidates should aim to offer a range that accommodates the interviewers’ availability as well.

In conclusion, handling current job conflict while scheduling an interview requires a candidate to prioritize maintaining positive relationships with both their current and potential future employers. By being open, honest, and flexible, candidates can navigate this delicate situation effectively and achieve the best possible outcome for all parties involved.

Impact on Hiring Process

The rescheduling of an interview can have several effects on the hiring process. For hiring managers, it may lead to a delay in filling the vacant position. This can result in additional workload on current employees and decreased productivity. It may also cause the hiring manager to question a candidate’s commitment to the job opportunity.

On the other hand, rescheduling an interview may be seen as a sign of flexibility and adaptability by the candidate. It may demonstrate the candidate’s willingness to prioritize the interview and their genuine interest in the position. Additionally, unexpected events or emergencies may arise, making it necessary for a candidate to reschedule in a professional manner. Rescheduling also allows the candidate to be better prepared, ultimately leading to a more effective interview.

In the hiring process overall, rescheduling can cause a domino effect with other interviewees. If multiple candidates are being considered for a particular role, changing one interview may require adjusting the schedule for others. This can lead to extra coordination efforts by the hiring managers and administrative staff.

The impact of rescheduling an interview on the hiring process should be carefully considered by both parties involved. Balancing the needs of the candidate and hiring managers is essential to maintain professionalism and in ensuring a smooth hiring process.

What to Do if a Reschedule is Denied

In some cases, an employer may be unable to accommodate your request to reschedule an interview. When this happens, it’s essential to calmly assess the situation and determine the best course of action.

Firstly, reflect on the opportunity at hand. Consider the importance of this particular job interview in light of your career goals and ongoing job search. If the interview is for a dream position or a role that can propel your career forward, it may be worth prioritizing your commitment and making the necessary adjustments to attend the scheduled interview.

If you cannot realistically make the interview work, it’s important to communicate this transparently and professionally. Thank the employer for the opportunity and let them know you’re disappointed that you cannot make it work. Stay respectful and maintain a positive tone. It’s possible that the employer will reconsider if they perceive you as a valuable candidate.

Regardless of the outcome, it’s essential to learn from this experience. In the future, work on minimizing conflicts and ensuring you’re always responsive and available for interviews to showcase your commitment to prospective employers. This can help prevent similar occurrences and improve your chances of landing your desired position.

In summary, if your interview reschedule request is denied, carefully determine whether you can adjust your commitments to maintain the opportunity. If not, communicate professionally and transparently, and learn from your experience to improve future opportunities.


In the professional world, the need to reschedule a job interview may arise due to various reasons. Candidates should approach this situation with confidence, knowledge, and a clear understanding of interviewers’ expectations to ensure they maintain a positive impression.

Rescheduling a job interview can be acceptable if the reasons are genuine and unavoidable. By displaying professionalism and courtesy, candidates can demonstrate their commitment to the opportunity at hand and convey their interest in the position being offered.

It is crucial for candidates to communicate their request to reschedule as soon as they become aware of a scheduling conflict. This allows both parties to establish a new interview time that works for everyone involved. By being clear and direct, candidates further exemplify their strong communication skills, which are highly valued by employers.

In conclusion, rescheduling a job interview, when handled properly, should not negatively impact one’s chances of being considered for the position. Through demonstrated professionalism and a clear, concise approach to communication, candidates can successfully navigate this situation while maintaining a positive connection with potential employers.

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