What Does it Mean When Interviewer Says HR Will Get Back to You?

what does it mean when interviewer says hr will get back to you

When an interviewer mentions that “HR will get back to you,” it can elicit a mix of emotions for a candidate, ranging from hope to anxiety. This statement is generally a part of the hiring process, signaling that the interview stage is complete and the candidate must now wait for the next steps.

It’s an indication that the organization will continue the consideration process internally before making a decision. While it may seem like a noncommittal response, it is commonly used to maintain professional courtesy and to keep the candidate informed that the process is still ongoing.

Understanding the nuances of such a statement is crucial for candidates navigating the job market.

It does not necessarily indicate a positive nor negative outcome; rather, it suggests that the candidate is still in the running and the organization needs time to deliberate.

The time frame for follow-up can vary, and it’s important that candidates manage their expectations accordingly.

In the interim, a candidate can take strategic actions like sending a thank-you note, reflecting on their interview performance, and possibly continuing their job search in case the opportunity does not materialize.

Key Takeaways

  • A statement that “HR will get back to you” is a typical part of the hiring process following an interview.
  • This phrase indicates that the candidate will receive a response after the internal decision-making process.
  • Candidates should manage their expectations and may consider further job searching while waiting.

Understanding the Interview Process

The interview process is a critical phase of recruitment where a hiring manager assesses a candidate’s suitability for a role. It involves several stages where HR professionals facilitate the progression from application to potential job offer.

A diverse group of HR professionals (one male and one female), looking engaged and collaborative, gathered around a large table with laptops and documents, discussing candidates' profiles. This scene reflects the behind-the-scenes teamwork and decision-making process in HR, emphasizing the thoroughness and complexity of candidate evaluation.

Stages of Interviewing

The interview process typically consists of the following stages:

  • Application Review: HR screens applications to identify candidates who meet the job requirements.
  • Initial Contact: Shortlisted candidates are contacted to gauge interest and schedule interviews.
  • Interview Rounds: Candidates may undergo several interviews, which could be telephonic, video, or in-person. This may include speaking directly to the hiring manager.
  • Assessment: Some roles require practical assessments or tests to evaluate specific skills.
  • Final Interview: The last stage often involves a meeting with senior leadership or a panel.

Role of HR in Hiring

Human Resources professionals perform essential tasks during the hiring process:

  • Communication: They serve as the primary point of contact for candidates, providing updates and feedback.
  • Coordination: HR schedules interviews and ensures the hiring manager meets the best candidates.
  • Decision-Making: Although the hiring manager often makes the final decision, HR plays a significant part in evaluating candidates’ qualifications and cultural fit.
  • Offer Extension: HR typically extends the job offer and handles negotiations regarding salary and benefits.

When HR informs a candidate they will be in touch, it often indicates a next step – whether it’s further interviews or a job offer – will soon be communicated.

Interpreting Interviewer’s Comments

When an interviewer indicates that “HR will get back to you,” it is important to assess the context of this statement and the non-verbal communication cues exhibited during the interaction.

A male interviewer and a female candidate sitting across from each other at a table, post-interview. The interviewer, appearing neutral and professional, is explaining the next steps, while the candidate looks attentive and hopeful, trying to gauge the outcome based on the interviewer's tone and body language.

Decoding ‘HR Will Get Back to You’

This phrase can imply several outcomes. It may mean:

  • Awaiting Decision: The interviewer’s team is still making their decision, or other candidates are being considered.
  • Process Formality: The statement could be a standard part of their interview process, indicating that the next steps will be communicated through HR.

To interpret this comment accurately, consider:

  1. Timing of the Comment: Was it said early on, or at the conclusion of the interview?
  2. Interviewer’s Tone: A genuine tone might suggest a forthcoming offer, whereas a non-committal tone may indicate uncertainty.

Analyzing Body Language and Verbal Cues

Body language and verbal cues provide insight into the interviewer’s true sentiments.

  • Positive Signs:
    • Nods and smiles indicate a favorable response.
    • Direct eye contact could show sincerity and interest.
  • Negative Signs:
    • Lack of eye contact may suggest disinterest.
    • Closed body posture, such as crossed arms, could hint at a negative outcome.

Checklist for Body Language Interpretation:

SignPossible Interpretation
Consistent Eye ContactInterest and a positive reaction
SmilingApproachability and satisfaction
MirroringAgreement and understanding
Leaning InEngagement and curiosity
FidgetingDiscomfort or impatience

When interpreting these signs, it’s imperative to consider them in the interviewer’s overall demeanor and the context of the conversation. They should not be taken as definitive indicators in isolation.

Post-Interview Follow-Up

After an interview, candidates can expect a follow-up from HR to provide feedback. It’s crucial to understand the expected timeline for this communication and the importance of sending a thank-you note.

A female professional, looking optimistic and determined, seated at a home office, drafting a thank-you email on her laptop. The scene captures her concentration and the importance of timely follow-up, with a cup of coffee by her side, reflecting a personal and professional atmosphere.

Timeline for Feedback

Typically, human resources departments will set a specific timeframe within which they aim to respond to candidates post-interview.

This timeline can vary from 24 hours to a few weeks, depending on the company’s policies and the number of applicants.

It’s reasonable for candidates to politely inquire about this timeline at the end of their interview to set clear expectations for when they might receive feedback.

  • 24 hours – Immediate feedback for fast-paced positions.
  • 1-2 weeks – Common timeframe for many companies.
  • Up to a month – Possible for highly competitive or senior roles.

Sending a Thank-You Note

A thank-you note is a professional courtesy that should be sent promptly after the interview, usually within 24 hours.

Whether it is delivered through email or a traditional letter, this communication reinforces a candidate’s interest in the position and helps them stand out.

The note should be concise, personalized, and reiterate the candidate’s enthusiasm and fit for the role.

  • Subject: Simple and to the point, for example: “Thank You for the Opportunity, [Interviewer’s Name]”
  • Content: Brief gratitude for the interviewer’s time, recap of the candidate’s qualifications, and reaffirmation of their interest.
  • Closing: Professional sign-off with the candidate’s full name and contact information.

Managing Expectations and Emotions

When an interviewer informs a candidate that HR will be in touch, it triggers a period of waiting filled with varied emotions. Candidates should recognize this phase as a normal part of the recruitment process.

A male professional, looking contemplative yet optimistic, sitting on a park bench with a notebook and pen in hand, surrounded by nature. This setting implies a moment of reflection and self-care while awaiting feedback, symbolizing the balance between professional aspirations and personal well-being.

Stress and Anxiety: It’s natural for applicants to feel stressed or anxious. To manage these feelings, they should:

  • Stay Organized: Keep a log of job applications and interview dates.
  • Practice Self-Care: Engage in activities that reduce stress, like exercise or hobbies.

Uncertainty: The lack of immediate feedback can lead to uncertainty about one’s chances of being hired.

  • Set Realistic Expectations: Understand that HR processes can take time, and other candidates are likely also being considered.
  • Prepare for Multiple Outcomes: Remain open to the possibility of both acceptance and rejection.

Waiting Period: This timeframe can seem long, but candidates should use it productively.

Assessing Fit: Candidates often wonder if they’re considered as a good fit for the role.

  • Review Job Description and Interview: Revisit the responsibilities and required skills discussed during the interview.
  • Evaluate Personal Goals: Consider how the job aligns with personal career objectives.

Next Steps After the Interview

After an interview, when the interviewer indicates that HR will get back to the candidate, it signals the beginning of the post-interview phase. During this time, candidates should focus on evaluating their options and maintaining a proactive approach to their job search.

A female professional, looking hopeful and energetic, reviewing multiple job offer letters at her workspace, with a laptop open. This image illustrates the phase of weighing options and making strategic decisions about potential job offers.

Considering Multiple Job Offers

A candidate may receive more than one job offer during their job hunt. They must compare these offers critically, looking at factors such as:

  • Salary and benefits: Assess which job provides a better financial package.
  • Company culture: Consider which company aligns more closely with their values.
  • Career progression: Evaluate the opportunities for growth in each role.
  • Location: Take into account the commute and relocation necessities.

Candidates should create a comparison table to quantify the pros and cons of each offer, aiding them in making a well-informed decision.

Keeping Options Open

Even after a successful interview, candidates should keep their options open. This involves:

  • Continuing the job search: They should continue applying for jobs until a formal job offer is received and accepted.
  • Networking: Candidates should engage with professional networks, which could lead to additional opportunities.
  • Follow-up: They should send a thank-you note to the interviewer and inquire about the timeline for a hiring decision.

Maintaining an active job hunt ensures that the candidate remains a competitive applicant within the job market.

Potential Outcomes of the Interview

When an interviewer informs a candidate that HR will get back to them, several potential outcomes loom on the horizon. The following key points break down these outcomes to help job applicants understand what to expect.

a male professional receiving a positive phone call, looking elated and relieved

Signs of a Positive Outcome

A candidate may receive a follow-up communication indicating interest from the recruiter or hiring manager. The response time for such an update can vary but is often within a week or two after the interview. Key indicators of a positive outcome may include:

  • A request for additional information or for a second interview. This often signals sustained interest in the candidate.
  • Positive verbal cues during the interview, such as “You’d be a great fit for the role,” or “We’re impressed with your skills.”

Reading Into a Lack of Response

In contrast, a lack of response does not necessarily imply rejection. Candidates should consider:

  • The typical timeframe for a decision; companies may have longer decision-making processes.
  • Sending a polite follow-up email after an appropriate amount of time, which demonstrates continued interest and may prompt a response.

Strategic Job Searching Tips

In today’s competitive job market, a strategic approach to job searching can set candidates apart. It involves effective networking and excelling in the interview process, which are essential for job seekers to connect with the right opportunities.

A group of professionals (one male and one female) engaging in a brainstorming session in a modern co-working space, with sticky notes and digital devices. They are actively networking and sharing job search strategies, displaying a proactive and collaborative approach to finding new opportunities.

Leveraging Professional Networks

Professional networks are a critical asset for job seekers. A well-maintained network can open doors to opportunities that are not advertised and provide insights into the workings of various companies. Job seekers should:

  • Attend industry events and participate in professional groups to meet potential employers.
  • Maintain an active LinkedIn profile to engage with industry professionals and share accomplishments.
  • Request informational interviews with company insiders to better understand the qualifications sought after by potential employees.

Refining Interview Skills

Securing a job interview is a significant step, but one’s performance in this phase is what can truly make a candidate stand out. Job seekers are advised to:

  • Practice common interview questions and develop clear, concise responses.
  • Research each company’s culture and align interview responses with the company’s values and needs.
  • Demonstrate how their qualifications uniquely position them to solve the problems of the prospective employer.


When an interviewer indicates that HR will get back to you, it typically signals that the interview process is proceeding to the next stage. However, the timeline for HR’s follow-up is not always specified and can vary based on the company’s procedures.

A female professional, appearing confident and prepared, standing by a window with a cityscape view, holding a phone in one hand and a notepad in the other. This scene conveys a sense of readiness and anticipation for the next phase of her career journey, symbolizing a forward-looking attitude and preparedness for any response.
  • Next Steps: Candidates should wait for the HR team to initiate contact, which may take from a few days to several weeks.
  • It is important for them to exercise patience during this period.
  • Follow-Up: If the specified timeframe has passed, a polite follow-up email can be sent to inquire about the status of the application.
  • Preparation: Meanwhile, candidates are advised to continue their job search and prepare for other opportunities.

Candidates should interpret “HR will get back to you” as a standard part of the hiring process and refrain from making assumptions about the outcome. It is neither a guaranteed job offer nor a definitive rejection.

Instead, individuals should remain hopeful but realistic, maintaining a professional demeanor throughout all subsequent interactions.

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